Administrative Assistant/Receptionist - Legendary Staffing (Oxnard, CA) in Ventura, California For Sale
Job Description
Job Duties:
Preparing and editing correspondence, communications, presentations, reports and other documents
Processing expense reimbursement and reconcile credit card statements
Manage and maintain schedules and appointments, to include arranging and coordinating meetings and events
Responsible for travel arrangements to include hotel accommodations, car rentals, airfare, etc.
Responsible for office supplies and orders
Responsible for opening and closing the office
Develop and maintain front desk logs including the visitor log and delivery log
Responsible for general administrative support
Staff meetings preparation
Catering/event coordination
Invoicing, approvals, vendor follow up, A/P liaison, year-end accruals
Provide the highest level of customer service to employees, customers, vendors and other visitors
Other duties as assigned
Qualifications
Bachelor’s degree or an equivalent combination of education and experience preferred, but not required.
Minimum of 2 years of experience in an office environment as an executive/departmental assistant.
Fluency in English and Spanish required
Must demonstrate outstanding stewardship and relationship building/management skills
Global cultural orientation and working experience
Excellent interpersonal skills including a professional and diplomatic demeanor
Ability to maintain calm and professional attitude under pressure or shifting priorities in a fast-paced organization
Excellent communication skills including written, verbal, listening, and presentation
Demonstrated ability to use sound and accurate judgment and to apply experience to resolve non-routine problems independently and/or to seek direction from supervisor
Proficient using standard office software such as Word, PowerPoint, Excel, Outlook
Experience in project management.
Very high level of organizational and time management skills
Flexibility in competently juggling competing priorities and changing expectations.
Ability to handle confidential and sensitive information with a high degree of professionalism
Willingness to ask questions rather than just follow directions is required.
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